PowerBPM
RPA-Enabled Workflow AI

M365 · AI-Powered · RPA-Enabled · Enterprise-Grade

PowerBPM is VGAI’s comprehensive workflow management and
automation platform — built on Microsoft 365, powered by AI, and enabled
by RPA. Designed to streamline business processes, optimise approvals,
and enhance operational efficiency across your entire organisation.

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• AI NATIVE SERVICES • AI / ML OPS • AI Guardrail & Compliance • All Four Services. At a Glance. • AI NATIVE SERVICES

PRODUCT OVERVIEW

One Platform.
End-to-End
Workflow Intelligence.

PowerBPM is a Microsoft 365-based comprehensive workflow management and automation platform designed to streamline
business processes, optimise approvals, and enhance operational efficiency through advanced RPA integration.

across all departments — from finance and procurement to HR, compliance, and operations.

Unlike generic workflow tools, PowerBPM delivers a single pane of glass across all your existing business platforms — acting as
a powerful orchestration layer above SAP, Oracle, Salesforce, and any enterprise system you already run.

Automated Workflow Creation

Reduces manual effort and errors with streamlined, consistent processes for approvals and document handling.

Intelligent Process Automation

RPA integration handles multi-step workflows involving complex data processing with minimal human intervention.

Dynamic Workflow Management

Customisable, rule-based workflows that adapt based on real-time

End-to-End Lifecycle Management

From initiation to final approval — managing escalations, notifications, and task completion monitoring.

Core Capabilities

Three Pillars of
Intelligent Automation.

PowerBPM’s capabilities span three powerful pillars — AI-Enabled intelligence, RPA-powered automation, and approval workflow
management — all working together on a single M365 platform.

AI-Driven Text Extraction

Advanced AI algorithms extract key information from documents — contracts, invoices, forms — reducing manual data entry and ensuring accuracy.

NLP for Document Understanding

PowerBPM's AI engine analyses and interprets unstructured text from documents, emails, and forms — providing structured data for automated workflows.

Real-Time Document Processing

AI capabilities enable real-time processing of high-volume documents, identifying discrepancies and automatically triggering approvals or escalations.

Seamless Document Management

Automatically extract and store key data from forms and documents in structured databases — SQL or Oracle DB — facilitating audits and compliance tracking.

Intelligent Scoring Mechanisms

Complex AI-driven scoring automatically computes decisions — such as credit limits — based on configurable rules and multi-variable data inputs.

KYC Document Extraction

AI-powered extraction of customer KYC document data with automated validation, alert generation, and compliance flagging.

Automated Workflow Creation

Automates workflow creation to reduce manual effort and errors, ensuring streamlined and consistent processes for approvals and document handling.

Task Automation

Repetitive tasks — document submission, status updates, and routing — are automated, freeing up employee time for higher-value work.

SCADA Data Processing

Reading SCADA device data from multiple locations, consolidation, manipulation, and sending automated alerts and dashboards to user groups.

Invoice Processing Automation

End-to-end invoice processing automation — extraction, validation, routing for approval, and posting to ERP systems without manual intervention.

Pharma Data Extraction

Extracts complex compound data from websites and software, consolidates results, and sends automated alerts to Pharma vigilance teams.

Supply Chain Management

End-to-end supply chain management — from procurement to delivery — ensuring timely and efficient execution across the entire supply chain lifecycle.

Customisable Approval Processes

Create multi-level approval workflows tailored to organisational requirements — supporting unlimited approvers and reviewers at every stage.

E-Signature Integration

Secure, legally compliant e-signatures based on unique approver passcodes — streamlining approvals without compromising on security.

Approval Escalation

Built-in escalation ensures critical approvals are never delayed — automatically routing tasks to higher authorities when SLAs are at risk.

Audit Trails & Compliance

Detailed workflow and audit logs for every activity — full visibility into the approval process satisfying regulatory compliance requirements.

Automated Alerts & Notifications

Timely notifications at each workflow stage — ensuring stakeholders are informed, delays are minimised, and approvals processed faster.

Document Watermarking & Archiving

Convert documents to PDF and watermark after approval — ensuring integrity and security. Final documents archived on-premise or in database.

Key Benefits

Why Enterprises
Choose PowerBPM

PowerBPM delivers measurable, immediate business value — reducing manual effort, accelerating approvals, and ensuring
compliance from day one of deployment.

50%
Reduction in Manual Effort

Automation of repetitive tasks leads to significant time savings across document handling, routing, and approvals.

Faster
Approval Cycles Efficiency

Dynamic workflows and automated escalations reduce bottlenecks and speed up approval times across all business processes.

Full
Enhanced Compliance

Detailed logs and audit trails help businesses stay compliant with internal policies and regulatory standards at all times.

SAP+
Seamless Integration

Integrates with SAP, Oracle, Salesforce, and existing systems to support broader business process automation without disruption.

The PowerBPM Difference

What Makes
PowerBPM Different.

Proven enterprise-grade performance that generic M365 tools simply cannot match — VGAI’s PowerBPM sits as an intelligent
orchestration layer above your existing technology stack.

Single Pane of Glass — A comprehensive view of all workflow approval systems, serving as a supplemental layer to your existing platforms such as SAP, Oracle EBS, and Salesforce Modules.

Unlimited Document Templates Capacity— Store an unlimited number of document templates in the master database, available to initiate any workflow approval at any time.

2M+ Document Processing Capacity — Processes large volumes of documents with efficiency and cost-effectiveness, bypassing the typical usage limitations associated with SharePoint.

Unlimited Approvers & Reviewers — Add unlimited approvers and reviewers to each workflow — no caps, no workarounds, no per-seat licensing restrictions.

Secure Passcode-Based E-Signatures — E-signatures based on each approver's unique passcode — providing a secure and streamlined approval process without external signature tools.

Unlimited PDF Annotations — Users can add unlimited comments on PDF notes, facilitating rich collaboration and detailed feedback among all approvers and reviewers.

Detailed Workflow & Audit Logs — Generates granular logs for every activity — providing full visibility into the approval process and satisfying all compliance and regulatory requirements.

Internal HR assistant on Microsoft Teams — handling leave requests, payroll queries, IT helpdesk, policy questions, and onboarding for multinational workforces.

Platform Features

Every Thing
You Need.
All in One
Platform.

PowerBPM’s full feature set is designed for enterprise-grade operation — combining

ease of use with the depth and configurability that complex organisations demand.